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      Mastering the Pricing & Availability Dashboard

      This article walkthrough includes all the steps you might need when making changes to your rates and availability.

      Navigating the complexities of hotel revenue management requires a powerful and intuitive tool. The Pricing & Availability Calendar empowers you to efficiently control your rates and inventory across all your channels. Let's explore its core features and how they can optimize your hotel's performance.

       

      Understanding the Interface

      The calendar presents a clear, grid-based view of your hotel's availability and rates for a selected date range. Here's a breakdown of the key elements:

      • Date Range Selector: Located at the top, this allows you to specify the period you wish to manage (e.g., 16/03/25 - 31/03/25).
      • Filters: Utilize the dropdown menus to refine your view by:
        • Channels: Focus on specific distribution channels.
        • Room Types: Manage individual room categories (e.g., Deluxe Double, Standard Single).
        • Rate Plans: View and adjust different pricing structures (e.g., RO, DEFAULT, EXP, B-STR).
      • Calendar Grid: This central area displays:
        • Dates: Columns represent each day within the selected range.
        • Room Types: Rows list your available room categories.
        • Availability: Displays the number of available rooms for each room type and date. It can also be shown a symbol next to Availability which informs when a rate plan is linked to a parent rate who controls Rate or Availability. 
        • Rates: Shows the price for each room type, rate plan, and date.
        • Restrictions: When the "Restrictions" box is active (purple), you'll receive all the current restrictions applied to the rate plans. 
      • Bulk Update: The "Bulk Update" feature enables you to apply changes across multiple dates or room types simultaneously. (explanation  at the bottom of the article)
      • See Rates/Collapse: Toggle to expand or collapse detailed rate information.

       

      Managing Availability

      The "Availability" row for each room type indicates the number of available rooms per day. To adjust availability:

      1. Click on the displayed number.
      2. Enter the desired availability value.
      3. Save your changes.

      Setting Rates

      The "Rates" row for each rate plan allows you to manage pricing. To modify rates:

      1. Click on the displayed price.
      2. Enter the new rate.
      3. Save your changes.

      Utilizing Rate Plans

      Rate plans provide the flexibility to offer diverse pricing options. Notice the following rate plans in the screenshot:

      • RO (Room Only): This plan likely offers the base room rate without additional inclusions.
      • DEFAULT: Potentially a standard or commonly used rate plan.
      • EXP: Could represent an "Experience" or package rate.
      • B-STR: May indicate a Best Available Rate or a specific promotional rate.

      Applying Restrictions

      The "Restrictions" button opens a menu to set limitations such as:

      • Maximum/Minimum Length of Stay: Control the duration of bookings.
      • Auto Close Out: Automatically close out availability when a threshold is reached.

       

       

      Understanding the Bulk Update Panel

      The "Bulk Update" feature is invaluable for making efficient changes. For instance, you can:

      • Adjust rates for multiple dates in a single action.
      • Update availability across several room types simultaneously.

      The panel is designed for intuitive navigation and precise control over your bulk updates. Let's break down each section:

      1. Selecting Your Scope

      • ROOMS:
        • Use the dropdown menu to select specific room types or choose "Select All" to apply changes across your entire inventory.
      • RATE PLANS:
        • Utilize the dropdown menu to select specific rate plans or choose "Select All" for comprehensive adjustments.

      2. Defining the Date Range

      • DATE RANGE:
        • Enter the desired date range in the DD/MM/YY - DD/MM/YY format.
        • Use the calendar icon to select dates visually.
        • Click the "+" icon to add multiple date ranges for non-contiguous updates.

      3. Specifying Days of the Week

      • Days of the Week Selection:
        • Select the days of the week to which the bulk update should apply.
        • Deselect any days you wish to exclude from the changes.

      4. Rate Update Options

      • RATE UPDATE:
        • Use the dropdown menu to choose how to update rates:
          • No: Leave rates unchanged.
          • Variable: Adjust rates by adding or subtracting a value.
          • Fixed: Override existing rates with a new, fixed rate.

      5. Availability Update Options

      • AVAILABILITY UPDATE:
        • Use the dropdown menu to choose how to update availability:
          • No: Leave availability unchanged.
          • Variable: Adjust availability by adding or subtracting a value.
          • Fixed: Override existing availability with a new, fixed value.

      6. Applying Restrictions

      • RESTRICTIONS:
        • Select from various restrictions to apply in bulk:
          • No Arrivals: Prevent arrivals on selected days.
          • No Departures: Prevent departures on selected days.
          • Max. Length Of Stay: Set a maximum length of stay.
          • Min. Length Of Stay: Set a minimum length of stay.
          • Auto Close Out: Automatically close out inventory when a threshold is reached.
          • Max. Number Of Rooms: Limit the number of available rooms.

      7. Finalizing Your Changes

      • Reset To Default: Click to revert all settings to their original values.
      • Save: Click to apply the bulk update changes.