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How to use Bulk Update

Updating rates, availability, and restrictions individually can be time-consuming and requires close attention to detail. With Bulk Update, you can streamline the process by making changes across multiple items at once, saving you valuable time and effort. This article shows you how to make the most of the Bulk Update feature.

 

Change Availability plus Rates for multiple periods in one go. Find this very handy tool in the Rate Calendar.
Calendar view:
List View:

 

 

Take the following steps to make changes via the Bulk Update feature:

  • By clicking on the Bulk Update a pop-up window will appear.
    Firstly select the room type(s) that you need to make changes for:

  • Select the Rate plan(s) for which you would like to amend rates and/or availability or set restrictions for:

 

📝 Please Note:
To update rates and availability, use the Default rate plan. As this is the primary plan, any changes made here will automatically apply to all connected rate plans.
⚠️ Important: If you choose to select other rate plans, please note that these will no longer be managed by the Default rate plan from that point onwards. If you do and you wish to make additional adjustments within the same period afterwards, ensure you use the same rate plans you originally modified. To revert rate plans to their original settings (allowing them to be managed by the Default plan again), use Reset to Default.
For restrictions, the rule is to use any rate plan other than the Default plan, as restrictions do not influence rate plans by the Default rate plan.


  • Choose the date range the changes should be applicable to. You can choose multiple periods for the same changes by using the + sign: 
  • You can specify which days of the week this action should apply to. By clicking on a day, it will turn white and become inactive; changes will not be applied to any inactive days.
  • Change Rates in the Rate Update


    No = No Rates update required:



    Variable = Add or deduct a specific amount from the current daily rates:

    Fixed = Set a fixed rate (Please note that this approach is not recommended when selecting multiple room types with different price categories, as it will result in the same price being applied to all.)



  • Change Availability in the Availability Update:

    No = No Availability update required

     

  • Variable = Add or Deduct a specific amount of rooms to the actual availability: 
     

  • Fixed = Set a fixed amount of rooms available for the room category chosen: 
  • Reset = Reset the availability to the actual amount, undoing all manual changes:
     

  • No Availability = Sets the availability to zero, meaning no rooms are available for sale. Note: If cancellations occur during this period, the corresponding room(s) will automatically return to inventory, increasing the number of available rooms accordingly.
     

  • Close Sale = Sets the availability to zero, closing the sales completely. No cancellations that occur will release rooms back into inventory.

  • Open Sale = The only way to undo Close Sale: This will open up the sale to its actual availability:

     

 

 

RESTRICTIONS
Allows you to apply limitations to the selected period. Multiple restrictions can be set up simultaneously. 
📝 Note:
While rates and availability are best managed using the Default rate plan, restrictions are not. Restrictions need to be set individually for each rate plan or a combination of rate plans as needed.

 

  1. No Arrivals: Prevents check-ins on specific dates. Guests cannot start their stay on these days, but they can still stay through them if their arrival date falls outside the restricted period.
  2. No Departures: Prevents check-outs on specific dates. Guests cannot end their stay on these days, though they can still stay through them as long as their departure date falls outside the restricted period.
  3. Max. Length Of Stay: Sets a maximum length of stay for guests, meaning they cannot book a stay that exceeds the specified number of nights.
  4. Min. Length Of Stay: Sets a minimum length of stay for guests, meaning they cannot book a stay that is less than the specified number of nights.
  5. Auto Close Out: Automatically closes availability for the selected dates once the availability reaches the specified number.
  6. Max. Number Of Rooms: Guests can not exceed the entered number of rooms in one reservation.

 

  • When you have finished making all your changes, click Save to apply your updates:

 

💡Tip:
If you would like to Reset all the manual changes for specific room types, rate plans and periods use the Reset to Default button. This will restore all manual changes according to the Default Rateplan.
This feature is typically used, and the only method, to delete the restrictions.