How to create a new group booking?

Creating a New Group Booking

1. Initiate the Booking Process:

   • Hover your mouse over the "Left Bar" within the system.
   • Click on "New Booking."
   • Click on the toggle to select "New Group Booking."

1. Step 1: Define Booking Criteria

   • Select Room Types: Choose the desired room types for your group.
   • Specify Room and Guest Counts: Enter the number of rooms required and the number of guests (adults and children) for each room type.
   • Select Guest Nationality: Choose the nationality of the guests.
   • Define Reservation Dates: Select the arrival and departure dates for the group booking.

1. Step 2: Determine Rates and Extras

   • Select Rate Plan: Choose the appropriate rate plan for the group booking.
   • Add Extras (if applicable): Select any additional services or amenities required by the group (e.g., breakfast, parking).
   • Update Rates (if necessary):
     • Bulk Update:
       • Filter Options: Utilize the filters to narrow down the rates you wish to update based on date range, day of the week, price range, room type, and rate plan.
       • Rate Update Options:
         • "No": No rate change.
         • "Relative": Adjust the rate by a specific percentage or amount (e.g., increase by $10, decrease by 5%).
         • "Fixed": Set a new, fixed rate.
       • Rate Plan Update: Select a different rate plan for the filtered bookings.
       • Submit Changes: Apply the updated rates to the selected bookings.

1. Step 3: Enter Group and Booker Information

   • Group Name: Provide a name for the group booking.
   • Guest Information: Modify guest names, IDs, ages, titles, and nationalities as needed.
   • Company Details: Enter the company name and other relevant contact information.
   • Remarks (Optional): Add any special requests or notes for the booking.

2. Step 4: Review and Confirm

   • Review Booking Summary: Verify all booking details, including room types, rates, extras, company information, and total balance.
   • Send Confirmation Email: Choose whether to automatically send a confirmation email to the group.
   • Confirm or Quote:
     • Confirm: Finalize the booking and proceed with the reservation.
     • Quote: This option will add a new field to select the Quote Release Time, the reservation will be active until the selected date or until a user manually updates the status to Confirmed.