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How to read the Rate Calendar?

This article guides you through every aspect of the Rate Calendar using the Calendar View or the List View, offering clear insights into each feature so you can make the most of its capabilities.

 

Calendar View

To open the Rate Calendar go to the menu on the left side of your screen and select Rates - List tab:

 

Fields explained:

 

1 - Channels 

Choose  for which channel you would like to update prices, availability and/or restrictions. All rate plans applicable to that channel will be shown. 

📝 Important Note: 

In general choosing Default Rate Plan instead of separate Channel Rate Plans is the best thing to do. This means that all Rate Plans will be affected according the Rate Plan settings.

Rates and availability that have been updated for a specific channel will not be overridden for that period if the Default Rate plan is updated in the future (!).

2 - All Room types

 Choose if you would like to see all room types, or just a few.

3 - All Rate plans 

Choose for what Rate Plan you would like to change rates or availability. Again Important Note:

To ensure all related rate plans are updated accurately, it is recommended to make changes to rates and availability through the Default Rate plan. As the primary rate plan, any adjustments here will automatically update all connected rate plans according to your configured settings. This setup has been tailored to each client's needs during onboarding with our team.

 

4 - Date selection

 Select the period you would like to see. 

5 - Calendar

In this Calendar will be shown what your settings were in step 1,2,3 and 4.

6 - Restrictions 

When the box in front of Restrictions is ticked, you will see if and what restrictions were made.

7 - Bulk Update 

Multiple amendments can be made in Bulk Update.

💡Tip:

Check our article on the Bulk Update feature 👉 HERE if you would like to explore.

 

List View


A closer look at all the facets of the calendar via the List View:

1 - See Rates - Displays the rates on the Calendar.

2 - Collapse - Will show availability and remove rates.

3 - Dates - Day of the week, date and month.

4 - Room type - Shows the Room type

5 - Availability - Shows the availability of the room type per day.

6 - Rate plans - Shows all rate plans applicable to the room type.

7 - Rates - Shows rates in the calendar for the rate plan you are viewing.

(By clicking on the little arrow, the field will unfold and show you the availability for that same rate plan.) 


 

8 - Clock - Shows when this rateplan is affected by another rateplan:

9 - Rates - Shows the current prices for that rate plan for that particular room.

☝️Mind you: 

Rates displayed on the Rate Calendar are always shown excluding breakfast. Please keep this in mind when adjusting rates. If a guest books a rate plan that offers breakfast, the system will automatically add the breakfast cost to the rate.

The breakdown of a Rate Plan that offers Breakfast is for example:

€80 Room + €20 Breakfast > Rate entered /Shown in the Rate Calendar is therefore €80

If you choose to offer rates that always include breakfast and display them as such, the total amount—for example, €100—represents the complete package without a separate breakdown between the room and breakfast.

10 - See More Rates - Viewing more rate plans for this room type.

 

Calendar View - Change rates and or availability for a specific date

  1. Room type - The room type you are about to amend the rates and or availability for. 
  2. Rate plan - The Rate plan you would like to change for this room type, for the date you select. (Reminder: in general it is best to choose Default Rate plan!)
  3. Get statistics per month - View the statistics for Turn over, occupancy and average daily rates.
  4. Bulk Update - Change rates and or availability for multiple dates, room types and rate plans all in one go. View THIS ARTICLE to learn more about this feature.
  5. Year - You can choose the year for the amendments you are about to make, the system allows you to adjust 2 years in advance.
  6. Month - Choose the month in which you want to make the changes.
  7. Day - Choose the day of the week for which you would like to make the changes. Click on a specific day of the week and the block underneath will be selected:

 

8 - Dates in the past - The dates that are in the past can not be changed and the logs /history will be removed. These fields are blurred as they are no longer active.

9 - Availability - Shows you how many rooms are on sale at that moment. When moving your cursor on it, it will show you the actual available rooms.

10 - Occupancy - the lower this percentage the more rooms available.

11 - Price - As is currently on sale for.

12 - Day of the week 


Logs:

Moving your cursor on the rate will result in displaying the logs/history of the amendments.