How To Use Bulk Update

Noovy's bulk update feature is a convenient tool that automates various actions related to your rates, availability and restrictions.

Noovy's bulk update feature is a convenient tool that automates various actions related to your rates and availability. With this feature, you can modify rates by increasing or decreasing their price value over a specific period or a longer range of time, based on variable or fixed changes. These adjustments can be applied to individual rooms or multiple rooms at once, as well as to specific rate plans or all rate plans.

Similarly, you can also update your availability with this feature. Additionally, you can add restrictions along with the other aforementioned actions.

Here are the steps to follow in order to use Noovy's Bulk Update feature:

1. Hover your mouse over Noovy's sidebar tool and click on "Rates."
2. On the Rates and Availability overview page, click on "Bulk Update" located at the top right corner of the page.
3. A pop-up window will appear, allowing you to select the room or rooms that you want to make changes to by clicking on the room roll-down option.
4. Next, select the rate plan or rate plans that you want to update using the same roll-down option mentioned above.
5. Choose the date range for the proposed action by clicking on the start and end date.
6. You will have the option to select the day(s) of the week to which this action will apply. For example, as shown in the diagram below, you can choose to apply the action only on Fridays and Saturdays that fall within the selected date range.

7. The rate update feature allows you to make changes to the rates of the chosen room(s), rate plan(s), date range, and days of the week by selecting either "Variable" or "Fixed" from the roll-down option.

   

   If you choose "Variable," you can adjust the rates by adding or subtracting a specific amount to the existing rate. Here are the steps to follow:

   • To reduce the rate for the selected period, choose "Deduct" and input the value in the empty field box next to the "deduct" function.
   • To add to the rate of the selected period, choose "Add" and input the value in the empty field box next to the "add" function.
     
     
     If you choose "Fixed," you can adjust the rate to a specific fixed amount. Please note that the new input rate will be the rate visible on the Rate Calendar.

8. The availability update feature allows you to make changes to the availability of the chosen room(s), rate plan(s), date range, and days of the week by selecting either "Variable" or "Fixed" from the roll-down option.

By selecting the "Variable" option, you have the ability to modify the availability by adding or subtracting a certain inventory value to the current availability. The procedure to follow is the same as the variables used in updating rates.

By selecting the "Fixed" option, you can set a specific inventory value as the availability for the given time period. It's important to note that this new inventory value will be the one displayed on the Rate Calendar and will reflect the number of rooms available for sale. However, if the inputted inventory value exceeds the actual number of available rooms in the hotel, it could result in overbooking.

By choosing the "Reset" option, you can reset the inventory to match the actual number of available rooms in the hotel.

Selecting the "No availability" option will result in closing the availability for the chosen period, with the available inventory showing as zero. This means that rooms cannot be sold for that period, even if there are actual rooms available. However, if a cancellation is received for a previously booked reservation during the period, the availability will increase by one.

If you choose the "Close Sale" option, sales for the selected period will be completely closed, and a red cross sign will appear on the rate calendar to indicate this. It's important to note that this option will keep the sales closed even if a cancellation is received.

On the other hand, the "Open Sale" option allows you to reopen a period that was previously closed using the "Close Sale" option.

It's important to keep in mind that if you want to reopen a period that was previously closed using the "No availability" option, you need to use the "Reset" option. Similarly, to reopen a period that was closed using the "Close Sale" option, you should use the "Open Sale" command. However, it's not possible to make a period that was closed using "No availability" available again by using the "Open Sale" command.

9. The Restrictions feature allows you to apply limitations to the selected period. The available restrictions include:

• No arrivals: This restriction prevents guests from checking in on the specified dates. This means that if a guest chooses to arrive on a day that falls within the period of the specified restriction, there will be no availability. However, guests can still book a stay that starts before or after the restricted period and includes the restricted dates as long as they don't arrive on the specified days.

• No departures: This restriction prevents guests from checking out on the specified dates. This means that if a guest's stay includes the specified dates for the restriction of "No departures," they cannot check out on the specified dates. There will be no availability for guests who attempt to book a stay that includes the restricted departure dates

• OOO: The "OOO" restriction indicates that the hotel is "Out of Order," and rooms cannot be sold for the specified dates. This restriction is typically used when there is a major issue that needs to be addressed, such as a leaking roof. The availability for the affected period will be closed, which means the rooms will be taken out of the actual hotel inventory.

• OOS: The "OOS" restriction indicates that the hotel room is "Out of Service," and cannot be used temporarily due to a minor issue that needs to be fixed, such as a broken lamp. This restriction does not affect the availability of the room, but it cannot be allocated to a reservation until the issue in the room is resolved.

• Max. Length of Stay: This restriction sets a maximum length of stay for guests, meaning they cannot book a stay that exceeds the specified number of nights.

• Min. Length of Stay: This restriction sets a minimum length of stay for guests, meaning they cannot book a stay that is less than the specified number of nights.

• Auto Close Out: This restriction automatically closes out the availability for the selected dates once a certain number of rooms have been sold, ensuring that no overbookings occur.