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Adding Extra Reservations to an Existing Group Booking

Step-by-step instructions for linking individual reservations.


 

There are 3 methods to add extra reservations to a group booking:
  1. Create a New Group and add existing individual reservations
  2. Add existing individual reservations to an existing Group booking
  3. Add more reservations within the existing Group booking

 

Method 1:
Create a New Group and add existing individual reservation(s)

 

  • Go to the Booking List via Main Menu > Booking List
  • Locate the individual reservations you want to include in the new group you are about to create.
  • Select them by checking the box in front of each reservation line.
  • Once you have selected the reservations you want to add to the group, click the Group booking icon.
  • A pop up will appear - click on Create Group and fill in the fields:
    Whilst the Notes field is optional at this stage, you need to fill out all fields. 
  • Hit Save
  • The reservations you selected now form the new group booking. You can find this group in the Booking List under the Group Booking tab:
  • When opening the booking (click on the eye icon behind it) you will see the related reservations:
  • In the Booking List, the reservations you selected are now marked with a grey checkbox:

 

Method 2:
Add Reservation(s) to an Existing Group

     

    You can now add additional existing individual bookings to the group booking you just created.

    • Navigate to Bookings All Bookings and Select one or multiple reservations you wish to add to the existing Group Bookings
    • Click the Group icon on the top right hand corner:
    • Select Add to Group and find the group by entering the name or the Group ID
    • Hit Save:
    • The copied booking will now be added to the Group Booking. Update the guest name at this stage:


    Method 3:

    Add a Reservation Within an Existing Group Booking

    Use this when the new reservation has the same room type and period as an existing group booking.

    • Open the group booking, click + Add to Group > Copy Booking:
    • A pop-up window appears where you can choose the reservation to copy, set the number of copies, and specify whether to include the same extras, rates, and meal plans and hit Create:
    • The copied booking will now include two (or more is you added multiple copies) rooms:


    • Lasty update the guest names of the bookings just created
    • If there is no availability the cpoied booking will obviously not be saved: